Reasons For Sub-Contracting

REASONS FOR SUB-CONTRACTING

The use of subcontractors in the delivery of apprenticeships is sometimes essential to ensuring the learning and experience meet the requirements of the relevant outcomes and standards.  Subcontractors are only used where they enhance the opportunities available for learners, fill gaps in niche or expert provision.  They provide better access to training facilities, they are better placed to provide specific learning opportunities or have expertise enhancing the delivery of the programme.

The subcontracting partner relationship and details of their contributions can be seen in the relevant, published course hand book.

FEES AND CHARGES

The financial value of the subcontracting arrangement is based on the time resource required and the amount of support required to ensure that regulatory body standards and funding rules are adhered to.

The decision to subcontract will be discussed with the employer before entering into a sub-contract arrangement, and for all sub-contracting arrangements, a formal agreement with the relevant employer will be completed that sets out:

  • The amount of funding retained for direct delivery
  • The amount of funding paid to each delivery subcontractor
  • The amount of funding retained to manage, support and monitor each delivery subcontractor (this will not exceed 20% of the contract value)

In determining the suitability of potential subcontractors, due diligence checks are undertaken, including taking account of any relevant Ofsted reports.  A legally binding contract is in place for all delivery sub-contractors, which includes specific specifications relating to the Education Skills Funding Agency (ESFA) funding rules.

An annual report will be prepared by external auditors where the total apprenticeship contracts with delivery subcontractors exceeds £100,000 in any one financial year. This report provides assurance on the arrangements to manage and control delivery subcontractors and complies with ESFA guidance.

Payment to employer providers will be made to cover direct costs only as specified in the ESFA funding rules and must evidence the direct costs of their delivery in order to receive payment.

The total subcontracted amounts are paid over agreed time scales and recognise the duration of the subcontracted period and achievement of associated outcomes.

COMPLIANCE, MONITORING AND QUALITY

As the lead provider University South Wales (USW) will provide subcontracting partners with the support, tools and resource to monitor enrolment, quality, progression, assessment and contractual compliance. USW is committed to quality assurance and continuous improvement of the programme(s).

USW will ensure that the subcontractor is subject to a rigorous ‘Due Diligence’ process and:

  • Delivers a high quality service; 
  • Will not further subcontract provision to other colleges or training organisations;
  • Employs high calibre staff to deliver to learners and informs USW if these staff change;
  • Complies with USW’s policies and procedures;
  • Complies with the law e.g. Health and Safety, Data Protection, Equality and Diversity
  • Has been risk assessed. 
  • Is registered with the UK Register of Learning Providers
  • Is registered with the Apprenticeship provider and assessment register (APAR) should the subcontractor require a contract value in excess of £100,000 per year.
  • Is aware of the clear lines of responsibility and understands the consequences of any breach of contract.

Subcontractors will participate in: 

  • Safeguarding learners (including Prevent responsibilities)
  • Equality and Diversity
  • Regular unannounced quality assurance checks and inspections
  • Short notice audit visits
  • Observation of teaching and learning
  • Performance meetings
  • Learner satisfaction surveys

Apprentices throughout the duration of the PCDA and the PCSO Apprenticeship remain students with USW and as such have access to all services as outlined in the student handbook.

All sub-contracting arrangements will comply with ESFA Funding rules for main training providers.


CURRENT SUB-CONTRACTORS

THE CHIEF CONSTABLE OF DEVON & CORNWALL
THE CHIEF CONSTABLE OF DORSET
THE CHIEF CONSTABLE OF GLOUCESTERSHIRE CONSTABULARY
THE CHIEF CONSTABLE OF WILTSHIRE